Article I – Name
The name of the organization shall be the Dan F. Long Band Club.
  

Article II – Purpose
The purpose of the Dan F. Long Band Club (DFLBC) is to support the band program of Dan F. Long Middle School, Carrollton-Farmers Branch ISD.
  

Article III – Membership
Membership is composed of parents with children in the band program and anyone expressing an interest in Article II.
  

Article IV – Officers
The officers of the DFLBC shall be president, vice president, secretary, and treasurer. Officers shall be elected at the May meeting. Officers shall hold offices for one year (June-May) or until successors are elected.

The immediate past president in any given year shall remain in an advisory position if the newly elected president so desires.

In the event of the resignation or continued absence and/or unavailability of any officer, a majority present at a regular called meeting of the Executive Committee may appoint a successor to that office to serve until the next regular election.

  
Article V – Nominating Committee
The current president and the head band director shall assume the responsibility of the Nominating Committee. This two-member committee shall then present a slate of officers at the regular May meeting.

  
Article VI – Duties of the Officers

President:

• Preside at all Executive and General Board Meetings
• Exercise general supervision and direction over activities
• Coordinate with band directors on any needs of the band program
• Assist any Board member in carrying out their respective duties
• Designated as the Board’s representative with school administration, in cooperation with the band director
• Perform other duties as required
• Signature on bank account

Vice President:

• Assume the duties of the President in case of absence
• Coordinate with band director any events or special projects necessary
• Perform an annual audit of Treasurer's Reports, bank statements, receipts, disbursements, etc…
• Encourage involvement by parents and their attendance to meetings
• Perform other duties as required
• Signature on bank account

Secretary:

• Record minutes of all meetings with copies to Executive Board members and band director prior to each meeting
• Be responsible for any correspondence necessary
• Signature on bank account

Treasurer:

• Maintain all financial records for periods of not less than four years
• Collect and record all receipts of organization and complete deposits to bank
• Issue and record all disbursement to pay expenses supported by a voucher/invoice system of payment
• Signature on bank account

Past President (advisory role):

• Be available as a consultant/advisor to the Board
• Share experience and provide guidance when needed
    

Article VII – Executive Committee
The Executive Committee shall consist of the elected officers, the immediate past president and the band director(s).

The Executive Committee shall be empowered to act for the entire organization between regular meetings. Any action taken by the committee shall be consistent with the purpose and intent of the organization.

The Executive Committee shall consult and recommend to the membership all matters of general policy and procedure.

The Executive Committee shall meet upon the call of the president, band director or designated moderator.

Order of business:

1. President calls meeting to order
2. Secretary’s report
3. Treasurer’s report
4. Reports of standing committees and band director(s)
5. Reports of special committees
6. Old business
7. New business
8. Adjournment

  
Article VIII – Meetings
Regular meetings shall be held before concerts, if needed. Meeting times and places to be communicated annually to the membership.

Special meetings may be called at the discretion of the President or designated moderator.

  
Article IX – Financial
DFLBC cannot loan money.

All expenditures other than those necessary for operation of funded projects shall be voted upon by the membership. If time does not permit, a majority vote of the Executive Board will be sufficient for expenditures over $500.

The fiscal year of the Dan F. Long Band Club shall begin July 1 and end June 30.

The Treasurer's books shall be audited no later than September 30 each year by an auditing committee appointed by the President as stated in Article VI.

  
Article X - Amendments
Amendments can be submitted at any regular meeting and must be voted upon at a subsequently regular meeting. The majority of the members present may approve amendments.

Voting can be by ballot if requested by a member or at the discretion of the President.

Roberts' Rules of Order is to be followed at all times.